Faculty Staff Resources

Faculty Rules

Jefferson Community and Technical College

Rules of the Faculty

Approved by the Faculty: April 29, 2022

I. NAME

The name of the organization shall be the faculty of Jefferson Community and Technical College.

II. AUTHORITY

The Rules of the faculty of Jefferson Community and Technical College describe the composition, organization, and procedures for the conduct of its functions as authorized by the Board of Regents in the KCTCS Policy Manual, vols. I and II, and the Rules of the Senate of the Kentucky Community and Technical College System.

III. FUNCTIONS

Within the limits established by the policies of the Kentucky Community and Technical College System and the Rules of the Senate of the Kentucky Community and Technical College System, the faculty of Jefferson Community and Technical College shall determine the educational policies of the College. Any rules adopted by the faculty pertaining to educational policies of the College shall be published in an appendix to this document.
The faculty shall make recommendations to the Kentucky Community and Technical College System or the Senate of the Kentucky Community and Technical College System on the following matters:
1. Academic policies;
2. Policies and regulations governing admission classifications, probation, and dismissal of college students;
3. All candidates for degrees and certificates from Jefferson Community and Technical College;
4. Criteria for faculty appointments, reappointments, promotions, and tenure in the Colleges;
5. An academic calendar for Jefferson Community and Technical College within parameters established by KCTCS;
6. Changes in the Rules of the Senate of the Community and Technical Colleges and in the policies of the Kentucky Community and Technical College System.
The faculty shall review and approve all Jefferson Community and Technical College curricula and courses before being submitted to the system.
The faculty may make recommendations on other matters to the Senate, to the President of Jefferson Community and Technical College, to the Chancellor of the Kentucky Community and Technical College System, or to the President of the Kentucky Community and Technical College System.
The faculty shall provide consultation to the Chancellor on the selection of a search committee for a President of Jefferson Community and Technical College.

IV. COMPOSITION AND ORGANIZATIONAL STRUCTURE

Multi-Campus structure: the faculty services multiple campuses, including Downtown, Southwest, Bullitt County, Carrollton, Shelby County, and the Jefferson Technical campuses.
Membership
1. All full-time personnel of Jefferson Community and Technical College with academic rank shall be considered members of the faculty with voting privileges with the exclusion of those serving in full-time administrative leadership positions on the Jefferson Leadership Team (ex: AVP, VP, Site Director, etc.)
2. All visiting professors or part-time faculty members of Jefferson Community and Technical College shall be members without voting privileges. They shall have the privilege of the floor.
3. The President of Jefferson Community and Technical College is an ex-officio member of all faculty committees and Faculty Council.
4. Any question of the voting privileges shall be decided by a majority vote of the faculty.
Officers
1. The faculty will be represented by 2 Co-Chairs, one General Education Co-Chair, and one Technical Education Co-Chair elected by their respective faculty. The Co-Chairs will prepare and distribute the agenda for Faculty Council meetings to all faculty and Faculty Council members on a rotating basis. The Co-Chairs of the Faculty will be members of the College Leadership Team and will receive one released class per semester at the discretion of the President and Vice-President of Academic Affairs.
2. There will be two Secretaries, one General Education Secretary, and one Technical Education Secretary elected by their respective faculty. Each Secretary is a voting member of the Faculty Council. The Secretaries shall be responsible for the publication and distribution of the minutes and other material of Faculty and Faculty Council meetings.
3. The Parliamentarian is elected by the faculty for a three-year term and shall be a non-voting member of the Faculty Council. The parliamentarian shall advise the Faculty on procedure and assist the Faculty in ruling on parliamentary questions. The Parliamentarian will also serve as an ex-officio member on the College Rules Committee without voting rights.
Faculty Council
1. Membership
  1. Voting Members include Co-Chairs of the faculty, the Secretaries of the faculty, 1 elected representative from each academic division.
  2. Ex-Officio Non-voting Members are the President of the College, all Vice-Presidents of the College, a representative of Business Affairs, the Chairperson (or designee) of each Standing Committee, the Jefferson Community and Technical College KCTCS Senate Representatives, JCTC Board of Directors Faculty Representative, the Director of the Office of Diversity, Inclusion and Community Engagement, and the Parliamentarian.
  3. In the event that an elected member cannot attend a Faculty Council meeting, the elected member shall designate, in writing, another faculty member from the same division to attend. Each designee shall have all the rights and privileges of the person being replaced.
2. Organization

The Co-Chairs of the faculty shall preside as Chairperson of Faculty Council on a rotating basis.

1. Functions
  1. The Faculty Council shall establish the time and place of regular meetings of the faculty.
  2. The Faculty Council shall develop the items of the agenda for regular meetings of the faculty.
  3. The Faculty Council may charge standing committees with matters for study and recommendations.
  4. d. In emergencies, when the faculty cannot meet, the Faculty Council shall act for the faculty. Any action taken shall be reported to the faculty as soon as possible and no later than its next regular meeting. The sentiment of the faculty, as evidenced by a vote, shall be noted in the minutes.
  5. The Faculty Council shall perform such other duties as are delegated to it by the faculty.
  6. Members of the Faculty Council are expected to both report the actions of the Council and its deliberations to their division members and to bring issues from their division members forward for consideration by the Council.
2. Meetings
  1. The Faculty Council will meet during the months of August, September, October, November, January, February, March, and April. Meetings of the Faculty Council shall be open to students, visitors, the public, and the press, except when a meeting may be properly closed pursuant to the provisions of the Kentucky Open Meetings Act.
  2. Quorum: The quorum for the transaction of business shall be two-thirds of the voting members or their designees.
3. Special Meetings
  - Special meetings of the Faculty Council may be held on the written call of a Co-Chair of the Faculty Council when deemed necessary or in response to a request by at least one-fourth of the current voting members of the Faculty Council.
Standing Committees

The faculty shall have three standing committees--the Faculty Affairs Committee, the Curriculum Review Committee, and the Rules Committee.

Membership
1. Voting Members: An elected representative from each academic division shall serve on that committee as a voting member. The Jefferson Community and Technical College Senator that has been elected as the System Representative for the System Curriculum Review and System Rules Committees shall serve as the chair of these respective local committees for the two-year senatorial term. Ex-officio Non-Voting Members: the Jefferson Community and Technical College President, Vice President for Academic and Student Affairs, the Associate Vice President of General Education, and the Associate Vice President of Technical Education.
2. In the event that an elected member cannot attend a standing committee meeting, the elected member shall designate, in writing, another faculty member from the same division to attend. Each designee shall have all the rights and privileges of the person being replaced.
3. In April, the faculty shall elect a chairperson for the Faculty Affairs committee for a two-year term.
4. Chairs will be given one released class each year at the discretion of the President and Vice President for Academic and Student Affairs.
5. Each standing committee shall elect a secretary from among its members.
6. The secretary shall post minutes of each meeting in hard copy and electronically as appropriate.
Committee Functions

All Standing Committees shall be responsible to Faculty Council.

Faculty Affairs Committee
1. Recommend procedures and policies, which assist the faculty in its professional and personal development and welfare;
2. Analyze the current faculty evaluation process every three years or more frequently as needed and make recommendations;
3. Consider and make recommendations on concerns of individual faculty members or groups;
4. Perform other responsibilities as assigned to it by the faculty, the Faculty Council, or the President of Jefferson Community and Technical College.
5. Review the Faculty handbook every two years unless a major change to the college necessitates doing it more often.
Curriculum Review Committee
1. Review, evaluate, and determine the feasibility of course and program proposals; proposals shall be accompanied by a written evaluation from the same program area of the other campuses;
2. Prepare these proposals for submission at the System level;
3. Advise or recommend, to the faculty, upon request or upon its own initiative, changes in existing courses or programs;
4. Grant final approval for Jefferson Community and Technical College generated curricula and courses after system level processing has been completed and the proposals have been returned to the college.
5. Act on behalf of the faculty to approve system generated course and curricula when deadlines do not allow items to be presented at faculty meetings after consulting with involved faculty.
6. Perform other responsibilities as assigned to it by the faculty, the campus faculties, the Faculty Council, or the President of Jefferson Community and Technical College.
Rules Committee
1. Codify the Rules of the Faculty of Jefferson Community and Technical College;
2. Recommend to the faculty, upon request or upon its own initiative, any modification of the Rules of the Faculty of Jefferson Community and Technical College, the Rules of the Senate, or the Policies of the Kentucky Community and Technical College System.
3. Make continuous evaluation of the Rules to meet new conditions;
4. Perform other responsibilities as assigned by the faculty, the Faculty Council, or the President of Jefferson Community and Technical College.

V. MEETINGS OF THE FACULTY

Regular Meetings
1. The faculty shall meet in August, October, December, February, and April.
2. The schedule of meetings shall be distributed to members at the beginning of each academic year. The Faculty Council may cancel any regular faculty meeting.
Special Meetings
- The faculty may be called into special session by the President, the Vice President for Academic and Student Affairs, the Associate Vice President of General Education, the Associate Vice President of Technical Education, the Faculty Council, the Chancellor, the President of the Kentucky Community and Technical College System, or at the written request of one-fourth of the voting members of the faculty.
Agenda and Minutes
- Individual faculty members may submit items to be considered for the agenda to the Faculty Council. The President may add agenda items. All committee and/or individual recommendations requiring a vote of the faculty must be submitted to Faculty Council for approval and distribution to the appropriate faculty. Agenda items which require a vote by the faculty must be distributed to the appropriate faculty at least four days before the vote is to be taken. Following Robert's Revised Rules of Order, the agenda may be amended at the beginning of the faculty meeting to permit the introduction of unanticipated voting items. A two-thirds vote is required to amend the agenda. Prior to a regular meeting, an agenda and minutes of previous meetings shall be distributed to the appropriate faculty. The Standing Committee reports shall be a part of the agenda of all faculty meetings. The last item of the agenda shall be a faculty forum.
Quorum
- Those present and eligible to vote shall constitute a quorum.
Electronic Voting
- The Faculty Council may ask for a voting item or resolution to be placed on a secure electronic ballot.
Open Meetings
- Meetings of the faculty shall be open to members of the faculty of all campuses, students, visitors, the public, and the press, except when a meeting may be properly closed pursuant to the provisions of the Kentucky Open Meetings Act.

VI. ELECTIONS, APPOINTMENTS, AND TERMS OF OFFICE

Chairperson and Secretary of the campus faculties
1. Election
  The Co-Chairs and the Secretaries of each faculty shall be elected by their faculty in April. A majority of those voting is necessary for election. When there is more than one candidate for an office, the vote shall be by secret ballot.
2. Term of Office
  1. Co-Chair: In order to maintain continuity of leadership, the Co-Chair of each faculty shall be elected for a two-year term on a staggered basis. The term of office begins August 1.
  2. Secretary: The secretary of the faculties shall be elected for a two-year term as above.
Faculty Council Members
1. Election
  - Representatives of the Division of Allied Health, the Division of Behavioral and Social Sciences, the Division of Business and Technology, the Division of Nursing, the Division of Humanities, the Division of English, the Division of Mathematics, the Division of Manufacturing, the Division of Natural Sciences, Division of Trade & Industry, and the Division of Academic Services, shall be elected by their respective division every two years in April.
    
    The following divisions will elect representatives in even-numbered years: Division of Allied Health, Division of Behavioral and Social Sciences, Division of Natural Sciences, and Division of Academic Services.
    
    The following divisions will elect representatives in odd-numbered years: Division of Nursing, Division of Business and Technology, Division of Humanities, Division of English, Division of Mathematics, Division of Manufacturing and the Division of Trade and Industry.
2. Term of Office
  1. The term of office for divisional representatives elected to Faculty Council shall be for two years.
  2. The term of office begins August 1.
Standing Committees
1. Election
  - Representatives of the Division of Allied Health, the Division of Behavioral and Social Sciences, the Division of Business and Technology, the Division of Nursing, the Division of Humanities, the Division of English, the Division of Mathematics, the Division of Manufacturing, the Division of Natural Sciences, Division of Trade & Industry, and the Division of Academic Services, shall be elected by their respective division every two years in April.
    
    The following divisions will elect representatives in even-numbered years: Division of Allied Health, Division of Behavioral and Social Sciences, Division of Natural Sciences, and Division of Academic Services.
    
    The following divisions will elect representatives in odd-numbered years: Division of Nursing, Division of Business and Technology, Division of Humanities, Division of English, Division of Mathematics, Division of Manufacturing and the Division of Trade and Industry.
2. Term of Office
  1. Term of office for divisional representatives elected to Standing Committees shall be for two years.
  2. The term of office begins August 1.
Vacancies
- Vacancies in any position shall be filled by an election within the division as soon as possible.

VII. SENATORS AND THE MEMBER OF THE BOARD OF DIRECTORS

Senators
1. Number and Representation
  - The faculty shall elect senators from the full-time faculty of Jefferson Community and Technical College according to KCTCS policies. For purposes of KCTCS Senate elections only, former Jefferson Community and Technical College Corrections faculty who elected to remain under KCTCS benefits are eligible to vote according to the Department of Corrections/KCTCS Memorandum of Agreement.
2. Eligibility
  - After the faculty has certified the list of eligible faculty, the President of Jefferson Community and Technical College or his or her designee shall be responsible for submitting the list of eligible faculty members by area (one list of general education faculty and one list of technical faculty) to the Chairperson of the Senate for certification.
3. Election Procedures
  - During the April meeting, the faculty shall nominate (number of nominees not to be limited) and elect by secret ballot faculty members to fill the number of expiring Senate terms. The first two positions will be filled by the general education and the technical faculty members receiving the most votes. After this, those nominees receiving the most number of votes, in descending order, will fill the remaining expiring Senate terms.
4. Term of Office
  1. The term of office for an elected senator shall be two years.
  2. The term of office begins August 1 after election in April.
  3. The senator shall be eligible for re-election but may not serve more than two consecutive terms. After serving two terms, an elected senator shall be ineligible for election or appointment to the Senate for a period of one year. Service of one year or more in an unexpired term shall constitute a full term.
5. Vacancies
  - Vacancy in an unexpired term among the elected senators shall be filled by a special election of the faculty in the same manner as provided in the original election.
The Member of the Board of Directors
1. Eligibility
  - The faculty's representative to the Board of Directors of Jefferson Community and Technical College shall be a full-time faculty member at the rank of Associate Professor or higher.
2. Election Procedures
  - The member of the Board of Directors shall be elected by secret ballot during the April meeting of the faculty.
3. Term of Office
  - The term of office of the member of the Board of Directors shall be three years, beginning August 1, following election in April.
4. Vacancy
  - A vacancy in an unexpired term of the member of the Board of Directors shall be filled by a special election following the same procedures used for the original election.

VIII. NEW RULES AND MODIFICATION OF RULES

In order for action to be taken on a new rule or policy or on modification of an existing rule, notification of such pending action must be given in the call for the meeting at which the action is to be taken.

IX. MAINTENANCE OF UPDATED COPY OF RULES

A copy of updated Rules of the Faculty shall be maintained by the Chair of the Rules Committee and the Provost and shall be included each year as a part of the Faculty Handbook IX.

X. PARLIAMENTARY PROCEDURES

Robert's Revised Rules of Order shall be followed in conducting faculty meetings except when the Rules of the Faculty, the Rules of the Senate, or the KCTCS Policy Manual, vols. I and II, of the Kentucky Community and Technical College System, provide otherwise.